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Fast and secure invoice processing for every organisation.
Fast and secure invoice processing for every organisation
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Getting paid faster means more room to invest, paying your suppliers on time and spending less time chasing overdue invoices. For many businesses, the difference between a 30- or 50-day payment term can directly impact cash flow and daily operations.
In this article, we share 10 practical and proven tips to help you get invoices paid faster. You’ll also discover how to automate the process efficiently using Payt’s accounts receivable management software.
Table of contents:
The sooner you invoice, the sooner you get paid. Yet many businesses wait until the end of the month. By invoicing directly after a delivery or completed service, you speed up the payment cycle. At that point, your customer is still actively engaged, which increases the likelihood of prompt payment.
Reward prompt payments. Consider small discounts for payments within 8 days or communicate clear terms with positive incentives. This psychological nudge makes customers more aware of their payment responsibilities.
Making payment easier leads to faster results. Including an iDEAL link lowers the barrier for immediate payment. Research shows that invoices with such a link are paid 9 days faster on average.
A well-structured invoice prevents unnecessary delays. Ensure it includes:
Errors often lead to questions, which can delay payments.
Many companies follow up too late. With automated reminders, you send the right message at the right time—friendly, professional and effective. Payt users save up to 80% of their time on manual follow-ups.
A common mistake is sending reminders only after the deadline has passed. By sending a gentle reminder just before the due date, you increase the chance of timely payment. It also reduces the chance the invoice is forgotten or overlooked.
Example: If the due date is 30 July, send a short email on 27 July:
“Just a quick note: invoice 2024-127 is due soon. Let us know if you have any questions.”
When a payment is late, a personal follow-up often works best. A short call or email shows that you’re attentive and encourages action.
Example: “Hi [name], I noticed that invoice X is still outstanding. Can I help with anything?”
Encourage your clients to pay on fixed dates (e.g. the 1st or 15th of the month). It adds structure to both their and your cash flow planning. Large organisations often use this method already.
According to IFF Research (2024), fixed payment days significantly increase the chances of on-time payment.
A simple credit check can prevent trouble later. If there’s a higher risk, consider advance payments or shorter terms.
Knowing your outstanding items helps you detect risks early. By analysing your debtor portfolio, you identify which customers consistently pay late, where large amounts are overdue, or which sectors carry higher risk.
Segment your customers based on payment behaviour, prioritise your follow-ups and decide when to use debt collection or adjust terms.
At Payt, we support more than 17,000 users every day with smarter and more personal debtor management. Whether you send 10 or 1,000 invoices a month, our software helps you get invoices paid faster—30 to 50% faster on average.
What makes Payt different? A smart workflow that automates the payment process while keeping communication personal. You send automated reminders at the right moment, add a payment link with ease and stay in control of your cash flow.
Why businesses choose Payt:
Want to get invoices paid 30–50% faster? Download our brochure for more information, or schedule a demo today.
